Checklists and forms for commercial property teams
Print these, drop them in the building binder or copy them into your property management system. They cover pre-loss building profiles, tenant notices, suite-by-suite records for several insurers, contractor questions, cost factors and a seasonal prevention calendar. None of them lists prices. They help you get scope and pricing in writing.
- Pre-loss building profile worksheet The minutes after a leak or fire are a bad time to hunt for valve locations, after-hours contacts or policy numbers. This worksheet collects them in one place for your emergency binder.
- Tenant notice checklist after a commercial building loss A tenant who gets a clear written notice calls you less, guesses less and keeps better records for their own claim. Run each notice through this checklist before it goes out.
- Suite-by-suite documentation log for a multi-tenant loss When one leak touches five suites and two corridors, every insurer needs to see its own share. Start this log on day one and keep one row per area, per day.
- Questions to ask before hiring a commercial restoration contractor Residential restoration and commercial large-loss work are different skills. These questions help separate contractors who have worked in occupied downtown buildings from those who have not.
- Cost factors for commercial restoration in downtown buildings This page lists no prices. It explains why two losses with similar square footage can produce very different estimates, so you can read a proposal and ask better questions.
- Commercial loss glossary Restoration contractors, adjusters, engineers and lease documents all use their own shorthand. This glossary groups the terms property teams meet most often after a building loss.
- The first 72 hours of a commercial water loss The first three days decide how big a commercial loss gets. Work through this timeline from hour zero to day three, and check off each step as the team completes it.
- Mitigation and reconstruction: one contractor or two? Some restoration firms rebuild the space themselves, and others hand it to a separate builder. Compare the two side by side to see which fits your building and this loss.
- Seasonal loss-prevention calendar for downtown buildings Denver's weather sets the calendar for building losses: freeze breaks in winter cold snaps, heavy wet snow in spring, hail from May to August. Line up each inspection before its season arrives.